Archive for Thursday, August 6, 2009

5 Questions: Parks and rec hope to go paperless

The Eudora Parks and Recreation Department hopes to streamline registrations and transactions by going paperless.

The Eudora Parks and Recreation Department hopes to streamline registrations and transactions by going paperless.

August 6, 2009

Parks and rec director Tammy Hodges and sports and program supervisor Jim Kegin discussed the streamlining of the department’s registration systems.

Users currently can sign up for sports leagues and services, such as the pool and the gym, online at www.cityofeudora.com/epr_home.cfm.

However, the Eudora City Council will be given a demo in October of the SportsConductor system, which Hodges and Kegin hope to use in house and not just online.

Q: What brought about the idea to sign on with of these programs?

A: We need to get a system that is paperless. Our accountants don’t like the two-year paper trail we have and so we’re going to give a demo for the council members.

Q: But registration is available online right now?

A: Yes. You can go online to register for sports leagues and pool passes. Then, you can also keep track of what you’ve spent online at the recreation department. This system would make it so much easier for everybody. It would bring us into the 21st century.

Q: What is the charge for this service?

A: For the customer, it is $2.95 for nonsports stuff like the pool or the gym, and it’s $3.95 for sports leagues on top of the price of an activity. But that is a one-time fee. For the city, it’s completely free.

Q: What kind of issues will this solve?

A: Well, it will streamline the registration process for our department and the citizens who are signing up. Once you sign up, the next time to sign up for something, we’ll have all of your information all ready to go. Record keeping would improve because we won’t have to handwrite receipts. We could avoid recordkeeping mistakes, too. It could save us at least about three hours per week and it could be a chance to have the whole process be mistake free.

Q: Could it be a source of revenue?

A: The figures we were given say it could raise the registration numbers by about 21 percent and lower the amount of time we spend dealing with registrations by about 45 percent.

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